Add a vehicle
Register a new car in the system, with or without an owner attached.
How to open the form
- Vehicles page → click + New vehicle.
- Dashboard → click the New vehicle quick action.
- Client detail page → in the Vehicles section, click Create new vehicle (owner auto-linked).
- Service creation → in the vehicle picker, click Create vehicle if none exists.
Fields
| Field | Required | Validation |
|---|---|---|
| Make (brand) | Yes | Searchable picker; add a custom brand if not listed. |
| Model | Yes | Free text, up to 100 characters. |
| Year | Yes | 4 digits, between 1900 and current year + 1. |
| License plate | Yes | Alphanumeric, dashes allowed, max 15 characters. |
| VIN | Optional | Exactly 17 characters when provided. Letters I, O, and Q are not allowed (ISO 3779). |
| Engine type | Optional | Dropdown: Petrol, Diesel, Hybrid, Electric, LPG, Other. |
| Odometer | Optional | Non-negative integer. Units are set in your workshop profile. |
| Owner(s) | Optional | Pick one or more clients; multi-select. |
VIN is your best identifier
Two cars can share a plate over their lifetimes, but VINs are unique. If you have the VIN, enter it — it protects you from duplicate records and is required for some reporting.
After you save
The vehicle appears in the Vehicles list immediately. Any owners you selected now show this car on their client page.
Common validation errors
- Invalid VIN — wrong length or contains
I/O/Q. - Plate already exists — a vehicle with the same plate and country exists. Check if that’s the same car before creating a duplicate.
- Year out of range — likely a typo.