Invoices & PDFs
Every service can carry an invoice. Create it, add line items, and export as a professional PDF with your workshop header.
Create an invoice
- On the service page, scroll to Invoice.
- Click + Create invoice.
- Start adding line items: name, unit price, quantity, VAT %.
- Totals (net, VAT, gross) recalculate automatically after each row.
- Click Save invoice.
Line-item fields
| Field | Notes |
|---|---|
| Description | What you charged for — e.g. Oil change (5W-30 synthetic). |
| Quantity | Decimal allowed. Default 1. |
| Unit price | Before VAT. |
| VAT % | Default is pulled from your workshop profile. Override per-line if needed. |
Editing an existing invoice
Click any existing line to edit it, or click + Add line for a new row. Changes to prices update totals instantly. Use the trash icon to remove a line.
Export as PDF
On any saved invoice, three actions live in the toolbar:
- Download — saves the PDF to your device.
- Print — opens the browser print dialog.
- Share (mobile) — opens the native share sheet.
The PDF includes your workshop header (logo, name, VAT, address from your profile), customer details, the vehicle, the service description, the line items, and totals with VAT breakdown.
VAT handling
VAT is calculated per-line based on the VAT% you entered. The invoice footer shows a breakdown: subtotal by VAT rate, total VAT, grand total. If your workshop has a VAT number set in the profile, it appears on the invoice.
Invoice numbers are assigned sequentially per workshop. Once assigned, they cannot be reused — deleting an invoice does not free up its number (this matches most legal requirements for invoice registers).